Office Coordinator, London



London, UK
Posted on Thursday, April 4, 2024

Curious about what it’s like to work at the world’s number 1 discovery platform as an Office Coordinator, London? We’re glad you asked!

What is the key purpose of an Office Coordinator?

At Taboola, we take our employees’ happiness seriously, and our office management team is a big part of that happiness. Reporting to the London office manager, the Office Coordinator will work on a team of amazing individuals that support our EMEA location of approximately 250 (and counting!) Taboolars. You’ll deliver excellent customer service while managing all day-to-day operations, maintain and organize our work environment, and create a place where employees can be productive and enjoy themselves.

What skills and qualifications do I need?

For this role it is essential that you have:

  • 1-3 years of experience as an office coordinator, ideally in a tech environment. Experience in a front office handling receptionist role and building relationships with a range of internal departments (finance, human resources, executive teams)
  • Hands-on mentality, belief that no task is too big or too small
  • Strong prioritization skills and ability to manage a wide variety of requests
  • Passion for tackling issues in the moment and anticipating future needs, a creative and outgoing nature, and a get-it-done mindset
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Interest and excitement surrounding corporate culture and events (ie. office events, Company days, Happy hours, anniversaries etc)
  • Knowledge of Google Workspace and Adobe Photoshop is desirable
  • Travel booking experience
  • Confidence and ability to sourcing new vendors and being cost effective
  • Can comfortably lift 15-20 lb items for office maintenance purposes

What will I be doing on a day-to-day basis?

  • Be the “face” of Taboola, sitting in the reception while being a welcoming point of contact for employees, clients, and visitors on a wide range of requests
  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
  • Answer, screen and forward any incoming phone calls while providing basic information when needed
  • Update appointment calendars and schedule meetings/appointments
  • Keep the office running smoothly and maintain inventory of all supplies, including IT equipment and our fully-stocked kitchen
  • Manage ad hoc projects and events, ranging from office lunches to annual parties

Why choose Taboola?

Taboola is widely recognised as the world’s leading content discovery platform that now serves editorial and video recommendations to over 1 billion unique visitors every month on premium websites such as T-Online, Bloomberg, The Daily Mail & NDTV. World class brands such as Expedia, Microsoft, Samsung and Whirlpool leverage Taboola’s platform to uplift brand awareness as well as deliver online engagement and conversions.

Working at Taboola gives you the chance to be part of building something unique. We are a company that embraces change, has enormous potential for growth and offers a challenging yet collaborative working environment where you will always feel valued and be given every opportunity to make a name for yourself. With an office culture that’s international, social and supportive, Taboola offers very generous benefits including 25 days holiday, excellent health insurance, flexible working as well as working from home, stock options and Perkbox to name just a few.

“You can copy anything, but you can never copy a company’s culture”. The culture at Taboola is exceptional and we not only bring publishers and advertisers together, but also like to come together ourselves. This starts from the moment you join, with an exceptional onboarding programme that will give you the tools and everything you need to learn about Taboola and your role. As well as state of the art tools: MacBooks, automatisation tools, office space, etc.

We pride in delivering a more personalised and tailored experience by partnering directly with the advertisers and publishers.

So, if you’re ready for a new challenge in a company with like-minded creative individuals, a fast pace and endless opportunities with exciting brands, why not come and see what we’re all about, you won’t be disappointed.

Learn more about #TaboolaLife on LinkedIn, Facebook, Instagram, YouTube, & the Taboola Life Blog.

By submitting your application/CV, you consent that any personal information you provide will be subject to Taboola’s Employee Data Policy:

(https://www.taboola.com/documents/employee-data-policy.pdf) Please review our policy carefully before submitting any of your personal information. You may contact us at privacy@taboola.com with any questions about how we collect or use your personal information, or your applicable rights.