Executive Assistant (EA)



Gurugram, Haryana, India
Posted on Tuesday, March 12, 2024

Taboola is looking for a self-motivated, strong and organized Executive Assistant to join our newly created EA shared services team to support our Senior Management globally from our Gurgaon office location.

This position is right for you if you have high energy, plenty of motivation, excellent communication skills, and superb attention to detail. This is a fantastic opportunity for anyone who thrives in a fast-paced, dynamic environment, enjoys learning and wants to be the right hand of leaders and support them in everything it takes to scale the organization in high growth.

What will you do?

  • Work closely with Senior Executives and handle various professional daily tasks and responsibilities
  • Act as the point of contact among executives, employees and other external partners and clients
  • Play a significant role in ensuring smooth day-to-day flow:
  • Ensure that the executives are where they need to be, when they need to be there
  • Manage complex calendars for the executives, and for other team members on occasion
  • Make sure the executive follows these itineraries in a timely manner
  • Handle internal & external meeting requests, schedule meetings and conference calls across multiple time zones. Set and test everything out in advance to ensure a seamless experience
  • Resolve scheduling conflicts while adhering to the organization’s priorities and goals

Coordinate team meetings and events, both internally and off-site

  • Handle correspondence and emails fluently in English
  • Handle international and domestic travel arrangements, including flight itineraries, hotel reservations, car services.
  • Handle personal and professional matters with the highest level of confidentiality and time sensitivity

What skills and qualifications do you need?

  • Proven experience (3+ years) as an executive assistant, preferably in a global companies.
  • Exceptional verbal and written communication skills, fluent in English
  • Excellent organization and time management skills - ability to plan, prioritize, and multi-task when managing with a heavy workload
  • Strong attention to details and ability to follow-through with a high level of accuracy
  • High and flexible availability - this team will be supporting execs across multiple locations and timezones and so flexibility to work late, and early shifts is a must
  • High energy and dynamic - agile and able to adjust to changing priorities
  • Independent with a proactive approach: “Getting things done” & “can-do” attitude
  • Exceptional interpersonal skills, positive attitude, team-player
  • Passion for excellent service, learning new skills/concepts, communicating across divisions, project management
  • Warm and friendly, yet strong and assertive
  • Curious and resourceful problem solver - ability to think ahead, think outside the box or being creative within it.
  • High level of discretion in handling confidential information
  • Proficiency with Google-suite (Gmail, Google calendar, Drive), MS office